Posting Date:   11/26/2007

Close Posting Date:   Open Until Filled     

 

Position: Records and Information Manager         

Employer: City of Winter Garden

Job Type:

Pay:  $39,208.00

Location: Winter Garden , FL 34787         
 

Description:  

 

 WORK OBJECTIVE

Under general supervision of the city clerk provides effective control over the identification, appraisal, maintenance, protection, preservation, transfer, retention and disposition of all city records by providing assistance and guidelines to departments in the preparation of their records retention schedules and amendments; establish proper procedures for securing necessary revisions to records retention schedules; and providing direct technical assistance and guidance to departments that will aid in resolving specific files and related records problems.

 

ESSENTIAL FUNCTIONS

 

• This is highly responsible professional and technical work involving various administrative functions necessary for the operation and coordination of the City of Winter Garden records management program.

• Maintains a continuing program for the management and disposition of all city records. 

• Incumbent is responsible for complying with city ordinances, policies, state statutes and federal regulations for permanent record storage and retention.

• Incumbent is expected to anticipate work assignments, exercise judgment, and make decisions within the scope of job responsibilities. 

• All work is performed under the general direction of the City Clerk, but incumbent exercises substantial independent judgment. 

• Supervises the management of inactive records for the entire municipal organization. 

• Monitors retention schedules and destruction requests to ensure compliance with established guidelines. 

• Prepares administrative policies related to records management. 

• Trains employees on records management and the public records law.

 

MINIMUM QUALIFICATIONS

 

• Associate’s degree in public administration or related field is required plus five years progressively responsible experience in organization wide records management functions that provides extensive knowledge of State of Florida public records law and regulations relating to records including state exemptions to the public records law in a governmental environment.

• Ability to use computer-driven word processing, spreadsheet, and file management programs, microfilming, and optical scanning equipment, or an acceptable equivalent combination of education, training and experience that provides the required knowledge, skills ,and abilities. 

• Must possess a valid Florida driver’s license and have and maintain an acceptable driving record.

• Must pass software tests in Microsoft Word, Excel, PowerPoint and Outlook.

 

KNOWLEDGE, SKILLS AND ABILITIES

 

• Requires knowledge of city ordinances, state and federal laws and regulations governing records management. 

• Knowledge and understanding of current and developing records management technologies required. 

• Prior experience with electronic records management software. 

• Experience revising/designing and implementing a records management program.  At least one year of supervisory experience.  Certified records manager (CRM) certification preferred.

 

PHYSICAL REQUIREMENTS

Ability to work in undesirable conditions including dust, mold and mildew subject to emergency call-out during off duty hours and on weekends as required.   

ENVIRONMENT

 

Ability to work in undesirable conditions including dust, mold and mildew subject to emergency call-out during off duty hours and on weekends as required.